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Security Policy

Security Standards​

Mavaro Systems LLC maintains enterprise-level security standards:

  • Multi-factor authentication required: All systems require MFA
  • Zero-trust architecture: No implicit trust for any user or system
  • No production secrets in local files: Secure credential management
  • Logging enabled: Comprehensive security logging and monitoring

Authentication and Access Control​

Multi-Factor Authentication (MFA)​

Multi-factor authentication required for all systems:

MFA Requirements​

  • All Systems: Every application and service must use MFA
  • User Types: Employees, contractors, and administrators
  • Methods: SMS, authenticator apps, hardware tokens, or biometric
  • Backup Methods: Multiple MFA methods for account recovery

Implementation Standards​

  • FIDO2/WebAuthn: Preferred authentication standards
  • Time-based Tokens: TOTP or similar time-based authentication
  • Hardware Keys: Security keys for high-privilege accounts
  • Biometric: Fingerprint or facial recognition where available

Access Control Principles​

  • Least Privilege: Minimum necessary access for each user
  • Role-Based Access: Access controlled by defined roles
  • Regular Reviews: Quarterly access reviews and adjustments
  • Immediate Revocation: Access removed immediately upon termination

Zero-Trust Architecture​

Zero-Trust Implementation​

Zero-trust architecture across all systems:

Core Principles​

  • Never Trust: No implicit trust based on network location
  • Always Verify: Verify every access attempt and user action
  • Least Privilege: Grant minimum necessary access
  • Assume Breach: Design systems with breach assumption

Implementation Requirements​

  • Network Segmentation: Isolated network segments for different functions
  • Identity Verification: Continuous identity verification for all users
  • Device Compliance: Only compliant and verified devices allowed
  • Encryption: All data encrypted in transit and at rest

Network Security​

  • Segregated Networks: Development, staging, and production isolation
  • Firewall Rules: Strict firewall rules with default deny
  • VPN Required: VPN access required for remote access
  • Monitoring: Real-time network traffic monitoring and analysis

Credential Management​

Secure Storage​

No production secrets in local files:

Secret Management​

  • Vault Systems: Use of secure credential vaults (e.g., HashiCorp Vault)
  • Environment Variables: Secure environment variable management
  • API Keys: Rotating API keys with limited scope and lifetime
  • Certificates: Automated certificate management and rotation

Prohibited Practices​

  • No Hardcoded Credentials: No passwords or keys in source code
  • No Local Storage: No credentials stored on local filesystems
  • No Shared Accounts: No shared or generic user accounts
  • No Default Passwords: All default passwords must be changed immediately

Password Requirements​

  • Complexity: Minimum 12 characters with complexity requirements
  • Rotation: Password rotation every 90 days for system accounts
  • History: Cannot reuse last 12 passwords
  • Length: Maximum password length of 128 characters

Logging and Monitoring​

Comprehensive Logging​

Logging enabled for all systems and activities:

Log Requirements​

  • Authentication Logs: All login attempts and authentication events
  • Access Logs: All data access and modification activities
  • System Logs: All system-level events and configuration changes
  • Network Logs: All network traffic and connection activities

Log Storage and Retention​

  • Secure Storage: Logs stored in secure, tamper-evident systems
  • Retention Period: Minimum 90 days for operational logs, 7 years for audit logs
  • Real-time Monitoring: Real-time analysis and alerting
  • Backup: Regular log backups to prevent data loss

Security Monitoring​

  • Threat Detection: Automated threat detection and alerting
  • Anomaly Detection: Machine learning-based anomaly detection
  • Incident Response: Automated incident response for critical events
  • Compliance: Regular compliance monitoring and reporting

Data Protection​

Encryption Standards​

  • At Rest: All sensitive data encrypted at rest using AES-256
  • In Transit: All data encrypted in transit using TLS 1.3
  • Key Management: Centralized key management with hardware security modules
  • Field-Level: Sensitive fields encrypted at the field level

Data Classification​

  • Public: Information that can be publicly disclosed
  • Internal: Information for internal use only
  • Confidential: Sensitive business information
  • Restricted: Highly sensitive information with limited access

Backup and Recovery​

  • Encrypted Backups: All backups encrypted and stored securely
  • Geographic Distribution: Backups stored in multiple geographic locations
  • Regular Testing: Regular backup restoration testing
  • Recovery Procedures: Documented and tested recovery procedures

Development Security​

Secure Development​

  • Code Review: All code reviewed for security vulnerabilities
  • Dependency Scanning: Regular scanning of third-party dependencies
  • Security Testing: Automated security testing in CI/CD pipeline
  • Penetration Testing: Regular penetration testing by third parties

Vulnerability Management​

  • Regular Scanning: Automated vulnerability scanning of all systems
  • Patch Management: Timely application of security patches
  • Vulnerability Disclosure: Responsible vulnerability disclosure program
  • Threat Intelligence: Regular review of threat intelligence

Incident Response​

Security Incident Handling​

  • Response Team: Designated security incident response team
  • Escalation Procedures: Clear escalation paths for security incidents
  • Communication: Internal and external communication protocols
  • Recovery: Incident recovery and business continuity procedures

Breach Response​

  • Immediate Containment: Immediate containment of security breaches
  • Forensic Analysis: Professional forensic analysis of security incidents
  • Notification: Regulatory and customer notification procedures
  • Lessons Learned: Post-incident analysis and improvement

Compliance and Auditing​

Regulatory Compliance​

  • Privacy Laws: Compliance with applicable privacy regulations
  • Security Standards: Compliance with relevant security standards (ISO 27001, SOC 2)
  • Industry Standards: Adherence to industry best practices
  • Regular Audits: Regular internal and external security audits

Training and Awareness​

  • Security Training: Regular security awareness training for all personnel
  • Phishing Testing: Regular phishing simulation and testing
  • Policy Updates: Regular updates to security policies and procedures
  • Incident Drills: Regular security incident response drills

Vendor Security​

Third-Party Security​

  • Vendor Assessment: Security assessment of all third-party vendors
  • Contract Requirements: Security requirements in vendor contracts
  • Access Control: Limited and monitored access for vendor systems
  • Regular Review: Regular review of vendor security practices

Document Classification: Internal Security Document Access Level: Technical/Security Personnel Last Updated: November 26, 2025